Old Street Furniture Asset Management Plan

Plan Item Plan Detail/Objective
Summary
Definition Street Furniture incorporates assets, principally within road reservations, that supplement, support or are in addition to road infrastructure. Some assets in this class will be individually registered in the GIS where their location and attribute data is required.
Assets in this class comprise:
• Bus Shelters
• Street name blade signs and poles
• Hydrants (Council and joint YVW/Council owned
• Bollards
• Litter bins
• Roadside seats
• Drink fountains
• Flag poles
• Monuments
• Fences
• Seats
• Bicycle racks
• Pavement markers
• Street beautification structures
Curr Replace Cost ($m) The estimated 2002 values1 of assets in this group are:
Street Signs $1.6
Sign Poles $0.7
Guide Posts $0.13
Hydrants $2.6
Flag Poles $0.04
Bollards $0.04
Asset Condition Street signs are maintained or replaced based on need. Bus shelters are cleaned and maintained on a regular frequency of ??. Hydrants are maintained by Yarra Valley Water. Other street assets are maintained when observed to needing attention.
Overall assets in this class are considered to be in good condition.
Key Assumptions The basis for including these assets in this grouping is that they are a collection of those assets that are not included in Roads Infrastructure or Traffic Management. As such they are assets that do not require a high level, or degree of sophistication, of asset management.
Hydrants required for ire fighting purposes are deemed to be owned by Council but are maintained by Yarra Valley Water. There has not been any strong emphasis in Council for managing this asset in the past and, in fact, there is a strong feeling amongst councils that ownership of hydrants should be divested as councils add limited value to their creation and maintenance. Hydrants assist the water authorities in water main maintenance and water authorities should have a role in supplying such facilities for the public good in fire fighting.
Data Protocol
Key register As there is not a need to individually manage the assets in this class, they will be stored in the GIS for display of the location of assets and calculation of value for AAS27.
• Sign poles, seats, litter bins, marker posts and bollards, were collected in Paramap in 1997. The data is now out of date and there does not appear to be a business need to update and maintain the asset data. See Plan Improvements Item 1 for future asset valuation process
• Hydrant data is obtained from Yarra Valley water and will be shown in a GIS layer with data for valuation.
The exception to this rule is bus shelters. A determination is to be made as to whether bus shelters should be recorded in Authority Assets for the purpose of collecting work history and programming cleaning/inspections
Data use for AM
Work Orders As the maintenance expenditure per asset is minor, a history of work on individual assets is not warranted. To plan for, and capture work history on these assets, Work Orders will be linked to the nearest property to the asset and a Work Order Category re-presenting the subtype of asset will be assigned to each Work Order.
AAS27 reporting
Valuation
The method of valuing the assets in this class is based on a survey conducted in 1997 The quantities have not been updated since and hence the data set is out of date. A method of valuing assets in this class is required, that will represent a beneficial return for effort. It is suggested that sample roads of each classification be used to determine the average population of street furniture for the each of the road classifications. The data can then be extrapolated to the quantities of each road classification annually.
Financial Provisions Council provides funds of the order of $90,000 on an annual basis to install new bus shelters
Funding Strategy The Department of Communities Victoria provides funding for bus shelters to the extent of $1,000 per shelter.
Levels of service The frequency of bus stops is determined by the bus operating companies. Council makes the determination of which stops are furnished with bus shelters. A priority listing has been established which places all stops on main roads then all stops on collector roads as the order for allocation of shelters.
A LOS for Council is to maintain marker posts and blue reflective pavement markers in good order.
Maintain road signage, and street furniture in accordance with adopted standards and in a clean, functional condition.
Links to Strategies & Plans
Future Demand Determined by Parks and Gardens, Transportation and Economic Development, principally obtained through the subdivision process.
Maintenance
Maintenance Standards
Who maintains

Levels of expenditure
The 2003/04 maintenance budget allocations for Councils Street Furniture are:
• Bus Shelters - $77,000
• General Sign Maintenance - $292,500
• Street Name Blade Replacement- $22,000
• Safety Fence/Guide Posts - $36,000
• Street Furniture - $40,700
• Identification Sign Installation (Parks, Buildings Gateways) - $64,100
• Litter bins - $5,000
Street Furniture with Parks and Reserves are maintained by Parks and Gardens service providers.
Council pay YVW approximately $25,000 per annum for hydrant maintenance.
Risk Management Risk associated with these assets is considered minimal provided a reasonable level of maintenance is provided to keep the assets on good condition.
Suggested Plan improvements
Asset register
Item
1. Change the method of determining asset values for AAS27 reporting such that it involves minimum effort and cost yet provides a reasonable method of determining fair value of the assets.
2. Determine need for Bus Shelters in Authority
3. Capture Bus Shelters in Authority and GIS

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